Delivering change projects or programmes requires many activities, setting out a succinct vision on a single page/screen using Microsoft Planner, Scrum or Kanban boards.
The purpose of these visual control methods and tools is to help stakeholders visualise what is outstanding and what blockers exist and to encourage collaboration and brainstorming.
It is a fair assumption that a comprehensive work breakdown structure (WBS) of all activities must be set out at the beginning of the project/programme to inform detailed reporting. However, having an exhaustive list of tasks, such as a Gantt structure, doesn’t exclude having a Microsoft Planner, Scrum or Kanban boards.
We recommend that both control products are maintained parallel to inform stakeholders seeking detailed information and those needing high-level reporting.
Benefits of using Microsoft Planner, Scrum or Kanban boards:
- Creating custom ‘buckets’ which can refer to programme/project phase, business units, priorities, and milestones;
- Quickly allocating owners, due dates, and prioritisation criteria;
- Tracking progress by way of writing commentary under each object;
- Loading a variety of views, including list, calendar, and board with virtual post-its;
- Technological advantages by exporting/importing data from various formats;
- Email reminders for when actions become overdue or when they are due to start;
- Ability to move tasks from one ‘bucket’ to another as seen fit during stand-ups or sprint planning sessions;
- Ability to add commentary with lessons learnt to improve knowledge retention and management.
Next steps
If you are interested in creating a suite of Microsoft Planner, Scrum or Kanban boards, contact us and tell us roughly the size of your project.
If you have already created lists of actions, consider how you can structure them as buckets based on business units, milestones, user stories or epic achievements.
If you have a Microsoft Project or Excel file, you would like to attach. Please use the email address shown on the contact page.
Please, get in touch to learn more.
